In the digital era of instant transactions and a seemingly endless wealth of data to contend with, running an online business often requires a great deal of tenacity and attention to detail.
If you have recently found your entrepreneurial acumen hindered by an influx of digital assets, it is quite possibly time to start getting properly organized.
Even the most profound new business ideas will struggle to come to fruition if you do not have an optimized infrastructure to support them, and due to the consistent growth of digital information on an everyday basis, opting to streamline operations sooner rather than later can prepare you for the future.
For those of you who need some extra direction, here are some top tips on how to hone your organizational prowess.
Implement a DAM System
If you regularly struggle to find files online, retrieve information quickly, or even lose valuable data, you may want to consider implementing a DAM (digital asset management) system, as this can provide you with a centralized location in which to store your assets safely.
This can be a highly efficient way of creating a virtual storeroom that you can dip in and out of at a moment’s notice, hopefully allowing you never to misplace a file or waste time searching for data ever again.
It may be worth checking out some use cases to figure out how your business can personally benefit from some excellent DAM.
Declutter Your Office Space
Having to wade through stacks of sheets, coffee cups, plates, and stationery just to reach your computer keyboard can put a dampener on the start of the day.
Getting your small business organized also pertains to organizing the space in which you operate from. Decluttering and organizing your working area can help make your setup feel more authentic, appear professional and potentially unclutter your thoughts.
It is worth bearing a few handy gadgets in mind that can give you that extra mobility should you need to make more of your space, such as a wireless keyboard, a headset, and an ergonomic desk.
Fully embracing the digital world and cutting down on paper can be a good way to maximize space and save money while doing your part for the environment.
Printouts can be easily misplaced, a pain to find, and distributing them to the rest of the company is often a huge timewaster.
Thankfully, many online platforms can allow you to collaborate with your colleagues easily and efficiently in real-time without ever having to pay for a printout again.
By utilizing a DAM system or organizing your folders into an easily accessible location online, you can hopefully ensure that your important files are always there to find should you ever need to call upon them.
However, it is important to remember that a traditional notebook can be a highly effective desk companion, and the power of the to-list should not be underestimated when you are striving to get organized.
Get the Right Equipment
Spending all day at the computer can be tiresome at the best of times, but failing to operate on the right equipment can add an even greater sense of unnecessary stress.
Outdated or poorly functioning equipment can make getting organized impossible, so it may be worth examining your current setup and seeing whether or not it is time to start upgrading.
Computers tend not to last forever and having one fail in the middle of an important meeting can be extremely frustrating, or worse, make you lose out on a business opportunity.
This might mean getting hold of some extra tech, such as a high-quality webcam or a second monitor.
A second monitor can work wonders in helping you prepare notes for meetings, quickly compare information, and generally help make life easy since it can prevent you from having to flip between windows constantly.
Reply Sooner Rather Than Later
Failing to reply to customer inquiries as promptly as possible can reflect incredibly badly on your brand image, particularly if your company acquires a reputation for being unreliable.
Moreover, if you leave your inbox to start piling up, it can start to become disorganized and dysfunctional, as often, crucial emails and messages get swept away among the mess.
Taking time to reply to emails is not always easy by any stretch, particularly when dealing with the many details of running a business. To help by yourself sometimes, it may be worth setting up a friendly automatic response, as there are many great templates to help inspire you online.
Chatbots for your website is also another nifty tool that can respond to the customer if you are too busy, as even a simple message lets them know that they are noticed and not being neglected.
There is such a vast number of apps available, knowing where to start looking, or what to start looking for can seem overwhelming.
There are many options to help you work on organization, so it may be worth thinking about which areas of your business need some work, as there will likely be an app to suit your individual situation.
For example, Evernote might be ideal for all of your noting needs, and it even has sharing options and cross-platform support. If monitoring your money needs a little work, there are always apps such as Mint, Zeta, or YNAB.
Similarly, there are some great browser extensions and add-ons worth taking a look at, as they can usually help to get your digital adventures running as smoothly as possible. Some examples include StayFocused, AdBlock Plus, and Zotero.
Learning to Prioritize Tasks
Prioritizing tasks is possibly one of the best ways to get on top of your organizational efforts. One of the ways you can do this is by breaking down your tasks in order of urgency, chopping up your working day into chunks, then allocating set time parameters in which to complete your tasks.
Learning to prioritize can be difficult, but once you have found a way that best suits your everyday business needs, a general organization can start getting easier.